Logicomms Ltd takes your data privacy seriously. In order to provide you with our published services we can collect and use personal data which means that we are a ‘Data Controller’ and we are responsible for and committed to complying with Data Protection Laws and the General Data Protection Regulations (GDPR).
In this Privacy Notice, we want to inform you about what information we collect, how we use it and what rights individuals have in relation to the collection and processing of their personal data.
If you have any questions in respect of this Privacy Notice or how we manage your personal data, please contact us at:
Haypark Business Centre
Tel: 0345 241 1305
What personal data does Logicomms Ltd collect and process?
We collect the following types of data:
- General contact details such as, Name, Address, email address, Telephone number
- Business Activities of the person whose information we are processing
- Details of Goods and Services provided to you
- Financial Details – Payment and bank details
- For recruitment: Employment and Education History
- In respect of employment: performance and payroll information
- Your marketing preferences
Special Categories of Personal Data that we collect:
- In respect of employment only:
- Employment History
- Sickness and Absence records
- Health and Medical details where necessary for absence management only.
How we collect your information
In most cases we collect your data directly from you. We collect data and process it when you:
- Complete an online ‘contact us’ form
- Speak to us on the telephone to discuss or use our services
- Email or write to us to enquire about or use our services
- In relation to employment with us:
- Send us a CV
- Provide Information in relation to a contract of employment
We also receive your data indirectly from the following sources:
- Social Media Sites
- Marketing Lists
- Public sources – demographic data, Market Research, Local Authorities
Why we do we collect your information?
Where we collect and process personal data, we identify both the purpose and legal basis for doing so. There are 6 possible legal bases which are:
Consent – where we have consent from the individual to the processing of his or her personal data for one or more specific purpose
Contract – where the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legal Obligation – The processing is necessary for compliance with a legal obligation to which we are subject
Vital Interests – Where the processing is necessary in order to protect the vital interests of the data subject or another natural person
Public Interest – Where the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Legitimate Interests – Where the processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal date, in particular where the data subject is a child.
Our purpose and legal basis for the information we collect, and process allows us to:
|To understand your requirements prior to entering into a contract of service with you||The processing is necessary for the performance of an anticipated Contract|
|To understand your requirements to ensure that any contract of service meets your needs||The processing is necessary for the performance of a Contract with you|
|To fulfil our contract with you and provide you with the agreed services therein||The processing is necessary for the performance of our Contract with you|
|To manage our business operations and comply with any internal policies and procedures||It is in our legitimate interests to use your personal information to ensure that we provide and adapt our services|
|To notify you about changes to our service||It is in our Legitimate Interests to use your personal information to keep you informed about any changes that may affect you|
|For Marketing of similar services to past and existing customers||It is in our legitimate interests to use your personal information for marketing purposes where the services are similar to existing or past purchases and relevant to you.|
|For electronic Marketing of services to new customers via personal business email addresses||It is in our Legitimate Interests to use personal business email addresses for marketing purposes where we can support individual’s rights|
|For electronic Marketing of services to new customers||We rely on Consent for direct email marketing to individuals|
|To comply with our legal obligations, law enforcement, court and regulatory bodies requirements||To comply with our Legal Obligations|
|To identify and prevent fraud||It is in our Legitimate Interests to act as a responsible business|
|To decide whether to enter into a contract of employment||The processing is necessary when considering an employment Contract|
|To carry out background and reference checks in relation to recruitment||The processing is necessary when considering an employment Contract|
|To communicate with you about a potential or existing contract (for service or employment)||The processing is necessary for the performance and compliance with any Contract of employment|
|To manage payroll and employment services for existing employees||The processing is necessary for the performance and compliance with any Contract of employment|
Where we rely on your consent you have the right to withdraw this consent at any time by contacting us. Our contact details can be found at the beginning of this notice.
Legitimate Interests – Where the processing of personal data is based on our Legitimate Interests, it is to improve on our service, security and prevent fraud or illegal activity in favour of the wellbeing of our customers, employees and shareholders.
Who we share your information with?
From time to time we may share your personal information with the following third parties for the purposes set out above:
- Payment Services Providers
- Specialist Experts for example, Marketing Companies, where we have a lawful basis for doing so, Compliance Consultants, Web Service providers
- Cloud storage providers
- Fraud detection Agencies
- Police and Law Enforcement agencies where reasonably necessary for the prevention or detection of crime
- Debt Collection Agencies
- Credit Reference Agencies
- Regulators and governing bodies such as HMRC in respect of employment & Payroll data
- Selected Third Parties in connection with any future sale, transfer or disposal of our business
Please be mindful of sharing personal data when visiting social media or external websites we link to as we do not control these sites. Always remember to review their privacy information separately.
International data transfers
We do not transfer personal data outside of the EU/UK.
Automated decision-making or Profiling
We do not process personal data for automated decision making or profiling
How Long do we keep personal data for?
The following details the criteria used to establish the retention period set out within our policy.
Where it is still necessary for the provision of our Services
This includes the duration of any contract for services we have with you and for a period of 10 Years after the end of any contract with a view to maintaining and improving the performance of our products, keeping our systems secure, and maintaining appropriate business and financial records. Most of our retention periods are determined on the basis of this general rule.
Where required by Statutory, contractual or other similar obligations
Corresponding storage obligations may arise, for example, from laws or regulation. It may also be necessary to store personal data regarding pending or future legal disputes. Personal data contained in contracts, notifications and business letters may be subject to statutory storage obligations depending on national law.
Your Rights as a data subject
As a data subject, you have rights in relation to your personal data. These are:
The Right to Access – You have the right to request details of personal information held or processed and to copies of this data. We do not usually charge for this service.
The Right to Rectification – You have the right to request that any information be corrected that you believe is inaccurate or to complete any information that you believe is incomplete.
The Right to Erasure – You have the right to request that we erase your personal information under certain conditions
The Right to Restrict Processing – You have the right to request that we restrict the processing of your personal data under certain circumstances
The Right to Object to Processing – You have the right to object to our processing of your data, under certain conditions.
The Right to Data Portability – You have the right to request that we transfer the data that we have collected to another organisation or directly to you, under certain conditions.
You also have the Right to Withdraw Consent where you have previously provided this at any time.
To exercise any of these rights, or if you have a complaint please contact:
Logicomms Ltd, Haypark Business Centre, Falkirk, FK2 0NZ
Email: Web@logicomms.com, Tel: 0345 241 1305
We aim to assist you and resolve any query or complaint you may have in relation to our use of Personal Data, so please contact us. You also have the right to complain to the Supervisory Authority. Where you wish to report a complaint or feel that we have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office at:
Information Commissioners Office
Helpline: 0303 123 1113
Contractual Obligations and Consequences
In some circumstances, the provision of personal data is partly required by law (for example, tax regulations, employment and legal obligations) or can also result from contractual provisions. This means that it may sometimes be necessary to conclude or fulfil a contract, that the personal data be provided. In those circumstances where the data is not provided or where certain rights are exercised, (Erasure, Object) there is a possible consequence that the contract could not be fulfilled or concluded and may be cancelled.
Cookies & similar technologies
We aim to protect your personal data through technical and organisational security measures to minimise risks associated with data loss, misuse, unauthorised access and unauthorised disclosure and alteration.
We store customer records in cloud-based services which have controlled and restricted access. We operate a clear desk / paper free policy and additional policies which detail physical security, cloud storage security monitoring, access control, patch management and password security measures. We also maintain and manage anti-virus and malware software and firewalls.
Changes to our Privacy Notice
All businesses change from time to time as so Logicomms Ltd keep our Privacy Notice under regular review.
This Privacy Notice was last updated on 9th March 2020.